There may be times where it is beneficial to be able to locate several batches at a time. For example, a project is ready for export and all of the exports are to be running on a separate station than the ones that did the scanning, indexing, and verification. This guide will show you a couple of potential tricks to help make this less time-consuming.

What you will need:

• Access to your PaperFlow folder at: C:\ProgramData\Digitech Systems\PaperFlow

  • If you happen to know there is a station that already has all of the batches located for you, access to that station’s PaperFlow folder would be extremely helpful.

• If there is no other station that has all the batches located, the following is extremely important: This is for projects where batches use a conventional, consistent naming scheme (i.e. CASO0001, CASO0002, CASO0003, etc). If batch names are frequently entered incorrectly or every batch name is unique, then this will not work unfortunately.

  • For this, you’ll also want Microsoft Excel.

Method 1- Another station has the batches located

If another batch already has everything located and you simply want to be able to schedule and run exports on another machine, this process is simple.

• From the machine that has all of the batches located, please check the contents of their PaperFlow folder and look for a “BATCHES.PVCS” file. This file has a line of text per batch located and is what tells PaperFlow which batches have been located.

• Assuming that your machine also has access to these batches, please back up your own PaperFlow’s BATCHES.PVCS file (feel free to rename it to something like BATCHES BACKUP.PVCS) and then copy the file from the first machine over to your own machine.

• This will modify your located batches to be the same as the one from the first machine. You may also right click → Open With → Notepad if you need to delete any batches that you don’t want showing up on the list. See below screenshot for what this file looks like.

Open

• Hypothetically, in the above picture, if my interest was only in those ‘DOE’ batches because I was scheduling exports, I would simply delete out all the other lines. This makes scheduling mass exports much easier since you will not have to scroll through extra batches that you are not making use of at the moment.

• Whenever this process is done, you can simply get rid of BATCHES.PVCS file and rename your ‘BACKUP’ one so it can be used again.

Method 2- Need to freshly locate all the batches

Sometimes you may need to manually locate several dozens of batches for a project. This will show you an easier way to do it if the naming scheme is consistent.

• As the first step, please locate the first batch you need located--so for example, if you wanted to locate batches CASO001 through CASO100, please start by locating CASO001 in PaperFlow.

• As in the above method, go to your PaperFlow folder and open the BATCHES.PVCS file. Scroll to the bottom and you should see the most recent located batch--in this case, it might be something like: Y:\WIP\CASO\CASO001

• Copy that file path into an Excel sheet as seen below.

Open

• Click on the cell, move your cursor to the bottom right part of the cell until it turns into a black + sign. Now, click and drag down and let go once you’ve stretched it out over a sufficient number of cells.

• If done correctly, this is what you should see above. For this demo’s sake, I stopped it at CASO036, but this can go on however long you need to.

• Highlight these cells, and CTRL+C to copy them. You may now simply CTRL+V paste these into your BATCHES.PVCS file (again, be sure to leave an extra blank line at the end of the file). You may wish to back up your old BATCHES file by making a copy of it first just to retain your old batches.

• This is what it should look like above when done correctly. Next time you open PaperFlow, or when you hit the Open Batch button if it’s still open, it should now show all of these batches without needing you to locate them one by one.