ABBYY - Publishing Document Definitions

In this article we will review how to Publish Document Definitions in the ABBYY Project Setup Station.

It is important to remember to Publish a Document Definition after you have made any changes so that other users are able to utilize this same Document Definition. Alternatively, if you have made changes that you do not want to keep you can use the “Discard Changes” option to discard and previously made changes and not overwrite the current Document Definition that is being modified.

First to see which Document Definitions you have available, open the ABBYY Project Setup Station and select the project that you wish to open.

After you have opened the project, select Project from the top menu bar, and then select “Document Definitions”.

This will bring up a window showing all Document Definitions available within the project.

Now as you can see in the screenshot above, the document definition that is available has a username filled in for the “Edited by” column. This means that there are current pending changes that need to be Published, or Discarded.

The user that made the changes must be the one to choose to Publish or Discard them.

The user will need to select the Document Definition and then click on either “Publish” or “Discard Changes” on the right-hand side, depending on how they want to proceed with the changes.

As stated above, the “Publish” option will save any changes and will be used moving forward, the “Discard Changes” button will discard any changes that were not previously published and revert the document to its previously published state.

After picking one of the options you should no longer see a user populated in the “Edited by” column.